Governance

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Submissions are currently sought by Wingecarribee Shire Council for the publicly exhibited matters outlined below.


Registration is required if you wish to make a submission or ask a question online . Your privacy is protected and it's quick and easy to register and contribute anonymously with a username of your choice.

Submissions are currently sought by Wingecarribee Shire Council for the publicly exhibited matters outlined below.


Registration is required if you wish to make a submission or ask a question online . Your privacy is protected and it's quick and easy to register and contribute anonymously with a username of your choice.

  • Inclusion of Prayer in the Code of Meeting Practice

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    CLOSED: This discussion has concluded.

    Council's Code of Meeting Practice is now on public exhibition specifically to seek community feedback as to whether a prayer should be read at the commencement of a Council meeting.

    At its meeting on 16 March 2022, Council resolved that the Code of Meeting Practice be on public exhibition specifically to seek community feedback as to whether a prayer should be read at the commencement of a Council meeting. Section 8 of the Code of Meeting Practice ‘Order of Business at Ordinary Council Meetings’ includes reading a prayer.

    The Model Meeting Code sets out mandatory provisions that a council must include in its code of meeting practice, as well as several non-mandatory provisions that a council may, but is not required to, include. The non-mandatory provisions reflect what the Office of Local Government (OLG) sees as being best practice for the relevant aspect of Council meetings.

    Councils can also include supplementary provisions in their codes of meeting practice, so long as those provisions are not inconsistent with the mandatory provisions provided by the Model Meeting Code.

    At the Council meeting held on 24 November 2021, the Interim Administrator noted that he had received feedback from some members of the community in relation to the prayer that is read at the commencement of Council meeting. The Interim Administrator also noted the prayer that has been read since Administration was an all-faith prayer.

    Below you will find the prayer currently read by the Interim Administrator.

    “Let us meet in this Council Chamber in a spirit of fellowship and goodwill to represent all the members of the community in its cultural and religious diversity. To be honest and objective in all our deliberations. To respect the view of the residents, the rights of all to express their opinions without fear or favour and to make decisions for the common good of the community.”

    The draft Code of Meeting Practice was placed on public exhibition from 29 November 2021 to 16 January 2022. No submissions were received during this public exhibition.




    On 16 March 2022, Council resolved

    THAT Council’s Code of Meeting Practice be placed on public exhibition to seek community feedback on the inclusion of a Prayer in Section 8 ‘Order of Business for Ordinary Council Meetings’.

    Have your say by 4.30pm Friday 20 May 2022.

  • Proposal to waive the “gap fees” of children who are unable to attend Wingecarribee Out of School Hours Service (operating from Mittagong Public School)

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    CLOSED: This discussion has concluded.

    Proposal to waive the “gap fees” of children who are unable to attend Wingecarribee Out of School Hours Service (operating from Mittagong Public School), because they or a member of their immediate household, is a close contact or tested positive to COVID -19, for a total of 5 days.

    COVID-19 is having a detrimental effect on the early childhood sector, including OOSH, and families who use these Services. With vaccinations for children only recently being introduced in the primary school age group and the inability for children to socially distance there is an increased risk of children becoming exposed to COVID-19 and needing to isolate as per the Governments guidelines.

    The Department of Education, Skills and Employment (DESE) has recently made provisions for services to waive gap fees until 30 June 2022 and continue to receive CCS if a child is unable to attend care for a number of reasons. These include:

    1. They or a member of their immediate household, must isolate due to COVID -19. This includes if they are a close contact or are awaiting results. This applies from 21 November 2021
    2. The child is at higher risk of severe disease from COVID- 19. This includes Children with a disability, chronic health condition (with documentation from a Medical Practitioner) or Aboriginal and Torres Strait Islander. This applies from 27 January 2022

    The “gap fee’ is the contribution a parent makes towards their child care fees. It is the gap between the service fee and the family’s Child Care Subsidy (CCS) entitlement. Under “normal circumstances this is a condition of being eligible for CCS.



    At the Extraordinary Council Meeting held on Wednesday 16 February 2022 a report was tabled to out line the proposal to waive the gap fees for families of children who are not attending due to COVID isolation requirements, for up to 5 days.

    See Document Library for associated report

    It was resolved THAT:

    1. Council waive the “gap fee”, for a total of five days per child in the Wingecarribee Out of School Service, where the child must isolate because they or a member of their immediate household, is a close contact or tested positive to COVID -19, as per Government requirements until 30 June 2022 or as per Department of Education Skills and Employment guidelines.
    2. Council undertake a 28-day public notification period in relation to waiving the gap fee for children not attending the Out of School Hours Service (OOSH) where they are directly impacted by COVID, in accordance with Section 356 of Local Government Act 1993.


    Is this supported by the community?

    Share your thoughts on the proposed “gap fee” waiver for children not attending Wingecarribee Out of School Hours Service due to isolation requirements by 9 am Thursday 24 March 2022 via:

  • Medway Community Funding Request

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    CLOSED: This discussion has concluded.

    At its meeting on 8 December, Council considered a report to provide Medway Community with funding to assist their village in becoming an incorporated association.

    Medway residents are seeking to make improvements to their village but are unable to apply for funding until they become an incorporated association. Medway residents have written to Council to seek financial assistance to set up an incorporated association.

    At the meeting held on 8 December 2021, Council resolved:

    THAT Council undertake a 28-day public notification period to provide a one-off grant of $1,500 to assist the Medway community become an incorporated organisation, in accordance with Section 356 of Local Government Act 1993.



    Is this supported by the community?

    Share your thoughts on the Medway Community Funding Request by 9am Thursday 13 January 2022 via:

    • an online submission form,
    • email to mail@wsc.nsw.gov.au, or
    • post to Wingecarribee Shire Council, PO Box 141, Moss Vale 2577
  • Code of Meeting Practice amended

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    CLOSED: This discussion has concluded.

    On 24 November 2021, Council endorsed an amended Code of Meeting Practice (‘amended Meeting Code’) for public exhibition.

    Council’s Meeting Code was initially adopted on 12 June 2019. It was developed based on the Model Code of Meeting Practice for Local Councils in NSW (‘Model Meeting Code’), prescribed under section 360(1) of the Local Government Act 1993 (‘the Act’) and clause 232 of the Local Government (General) Regulation 2005.

    The Model Meeting Code sets out mandatory provisions that a council must include in its code of meeting practice, as well as several non-mandatory provisions that a council may, but is not required to, include. The non-mandatory provisions reflect what the Office of Local Government sees as being best practice for the relevant aspect of Council meetings. Councils can also include supplementary provisions in their codes of meeting practice, so long as those provisions are not inconsistent with the mandatory provisions provided by the Model Meeting Code.

    The amended Meeting Code is consistent with recent decisions of Council, and improves transparency and openness with respect to pre-meeting briefing sessions and other information sessions.

    The amended Meeting Code:

    • amends timing of ordinary Council meetings at clause 3.1
    • inserts statement of ethical obligations at clause 3.23
    • amends pre-meeting briefing session at clause 3.32 and inserts clause 3.34
    • inserts clause 4.2 in holding a public forum
    • removes publication of written, visual or audio material
    • amends Attendance by Councillors at meetings at clause 5.2
    • inserts meetings held by audio visual link at clause 5.15 through to 5.29
    • amends webcasting of meetings at clause 5.33 and inserts clauses 5.34 through to 5.38
    • inserts clause 5.43, attendance of the General Manager and other staff at meetings
    • inserts obligations of Councillors attending meetings via audio-visual link at clause 14.20
    • inserts how disorder by Councillors attending meetings by audio-visual link may be dealt with at clause 15.20 and clause 15.21
    • amends use of mobile phones and the unauthorised recording of meetings at clause 15.24
    • inserts conflict of interest at clause 16.2


    Have your say on the amended Meeting Code by 4.30pm Monday 17 January 2022.

    • Check out the Council report and amended Code of Meeting Practice in the document library. Changes made to the document are shown in purple or strikethrough text.
    • Complete an online submission form, send your thoughts to mail@wsc.nsw.gov.au or post to PO Box 141, Moss Vale 2577 to be received by 4.30pm Monday 17 January 2022.
    • Ask us a question below or contact the Corporate Strategy and Governance Team on 02 4868 0888
  • Proposal to Waive Fees and Charges for the Hire of Council Facilities for Christmas Celebrations in the Shire Villages

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    CLOSED: This discussion has concluded.

    At its meeting on 24 November 2021 Council considered a report to waive fees and charges for the Hire of Council Facilities for Christmas Celebrations in the Wingecarribee Shire villages for events being delivered through the Christmas Celebrations Grants.

    Requests have been received from the village associations to waive fees and charges for the hire of Council facilities for events being delivered through the Christmas Celebrations Grants. Initial estimates of the budget implication of waiving these fees and charges are $930.

    Council recognises the essential role that Village associations play in the Shires Villages, they are groups of elected local residents that foster community wellbeing, advocate for the needs of their local area, organise events, provide a place to share thoughts and ideas and seek improvements.

    At the meeting held on 24 November 2021, Council resolved:

    THAT Council undertake a 28 day public notification period to waive the fees for the hire of Council facilities for Christmas Celebrations in the Wingecarribee Shire villages for events being delivered through the Christmas Celebrations Grants, in accordance with Section 356 of Local Government Act 1993.



    Is this supported by the community?

    Share your thoughts on the Proposal to Waive Fees and Charges for the Hire of Council Facilities for Christmas Celebrations in the Shire Villages by 9am Monday 3 January 2022 via:

    • an online submission form,
    • email to mail@wsc.nsw.gov.au, or
    • post to Wingecarribee Shire Council, PO Box 141, Moss Vale 2577
  • Wingecarribee Shire Council's Audited Financial Statements 2020-2021

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    CLOSED: This discussion has concluded.

    In accordance with Section 418(3) of the Local Government Act 1993, Wingecarribee Shire Council advises that the Extraordinary Council meeting to be held on 24 November 2021 will include the presentation of the Audited Financial Statements and the Auditor’s Reports for the year ended 30 June 2021.

    In accordance with Section 420 of the Local Government Act 1993, any person may make a submission in writing to Council with respect to Council’s Audited Financial Statements or the Auditor’s Reports.

    You can access the Audited Financial Statements and the Auditor's Reports for the year ended 30 June 2021 here.

    Submissions may be made here and close 9am 2 December 2021.

  • Proposal to suspend all interest on overdue rates for the period 1 July 2021 to 31 December 2021

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    CLOSED: This discussion has concluded.

    Council has implemented a range of measures to relieve the financial pressure on residents and businesses due to the COVID-19 pandemic. It is also recognised that the payment of interest on overdue rates and charges may result in hardship in cases where ratepayers income has been affected by the Public Health Orders.

    Therefore, Council, at its meeting on 8 September 2021, resolved that:

    1. Council defer the issuance of rates reminder notices due to the potential impact on businesses and residents
    2. Council, in accordance with Section 356 of the Local Government Act, undertake a 28 day public notification period in relation to the proposal to suspend all interest on overdue amounts for the period 1 Jul 2021 to 31 December 2021.
    3. Subject to no objections the General manager be authorised to implement Items 1 and 2 above.


    Is this supported by the community?

    Share your thoughts on the additional relief measures by 9am Monday 29 November 2021 via:

    • an online submission form,
    • email to mail@wsc.nsw.gov.au, or
    • post to Wingecarribee Shire Council, PO Box 141, Moss Vale 2577
  • Proposal to waive outdoor dining fees, materials on footpaths and environment and health inspections as support for business during Covid19 pandemic

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    CLOSED: This discussion has concluded.

    On the 26 June 2021, the NSW State Premier introduced public health orders restricting the movement of people from the Greater Sydney Area, as a measure to contain the increasing COVID19 (Delta Variant) case numbers. These measures included extended travel restrictions.

    Positive case numbers have remained at high levels for several weeks and a number of Local Government Areas within Sydney and beyond have seen more stringent measures introduced to control the spread of the virus.

    While the Wingecarribee local government area (Southern Highlands) has been exempt from these travel restriction / lockdown measures until recently, there has been an impact on local businesses who have experienced a significant down turn in local trade.

    COVID19 Pandemic - Community & Business Support Measures

    Council recognises that it has a significant role to play in supporting local businesses and residents during the ongoing period of uncertainty caused by the Greater Sydney Area lockdown.

    At the Council Meeting held on Wednesday 11 August 2021 a report was tabled to outline the measures already in place as well as proposed to support businesses and residents within the Shire. See Document Library for associated report and minute.

    It was resolved THAT:

    1. Council adopt a six-month deferral period of rates and charges for affected businesses and residents who apply and meet the eligibility requirements of Council’s adopted Financial Hardship Policy.
    2. Council adopt a full fee reduction for outdoor dining fees, materials on footpaths and environment and health inspections commencing for a period of 6 months, commencing 1 August 2021, noting that the budget implications in relation to this measure will be considered as part of the September Review of the 2021/22 Budget.
    3. Council undertake a 28 day public notification period in relation to the full fee reduction for outdoor dining fees, materials on footpaths and environment and health inspections, in accordance with Section 356 of Local Government Act 1993.
    4. Council provide a six-month deferral period for the repayment of interest free loans which are currently held with community and sporting organisations.
    5. Council endorse the measures outlined in this report to support businesses and residents who have been impacted by the ongoing COVID19 Pandemic and lockdown measures imposed on the Greater Sydney and other areas.


    Is this a good idea?

    Share your thoughts on the proposed full fee reduction for outdoor dining fees, materials on footpaths and environment and health inspections by 9am Monday 8 November 2021 via:

    • an online submission form,
    • email to mail@wsc.nsw.gov.au, or
    • post to Wingecarribee Shire Council, PO Box 141, Moss Vale 2577
  • Proposal to waive the “gap fee” for families who have children enrolled in Wingecarribee Out of School Hours Care

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    CLOSED: This discussion has concluded.

    Proposal to waive the “gap fee” for families who have children enrolled in Wingecarribee Out of School Hours Care who are not currently attending care due to the regional lockdown, backdated to 23 August 2021

    On the 16 August 2021, the NSW Government extended the lockdown of Greater Sydney to include all regional areas of NSW, initially up until the 28 August but more recently extended beyond 10 September. This included the closure of all local schools and a request to families by the NSW Premier and NSW Chief Medical Officer to refrain from sending children to child care unless there was genuine need.

    As a result, there has been a significant reduction in children attending the Children’s Services provided by Wingecarribee Shire Council, in particular the Out of School Hours Service, operating out of Mittagong Public School.

    The Department of Education, Skills and Employment (DESE) has advised that Children’s Services in Commonwealth declared COVID – 19 hotspots, including the Wingecarribee LGA, can waive gap fees for families who keep their children at home from day eight of the hotspot declaration. For Wingecarribee Early Childhood Services this was effective as of 23 August 2021.

    The “gap fee” is the contribution a parent makes towards their child care fees. It is the “gap” between the Service fee and the family’s Child Care Subsidy (CCS) entitlement. Under “normal” circumstances this is a condition of being eligible for CCS.


    At the Council Meeting held on Wednesday 8 September 2021 a report was tabled to outline the proposal to waive gap fees for children who are not attending Councils Out of School Hours, during the lockdown period.

    See Document Library for associated report.

    It was resolved THAT:

    1. Council waive the child care “gap fees” from 23 August 2021 until the lockdown ceases or otherwise advised by the DESE, for children not attending Wingecarribee Out of School Hours Service (WOOSH) under the conditions outlined by the Department of Education, Skills and Employment (DESE),
    2. Council undertake a 28-day public notification period in relation to waiving the “gap fee” for children not attending the Out of School Hours Service, in accordance with Section 356 of Local Government Act 1993
    3. Council notes that Wingecarribee Out of School Hours Care, if still in lockdown, will operate a reduced September/ October vacation care program offering 12-15 child care places to essential workers and those families who cannot work from home.

    Is this supported by the community?

    Share your thoughts on the proposed “gap fee” waiver for children not attending Wingecarribee Out of School Hours Service during the regional lockdown period or as otherwise adopted by the Department of Education, Skills and Employment by 9am Friday 8 October 2021 via:

    • an online submission form,
    • email to mail@wsc.nsw.gov.au, or
    • post to Wingecarribee Shire Council, PO Box 141, Moss Vale 2577
  • Policies on Exhibition

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    CLOSED: This discussion has concluded.

    Feedback is sought on the following Council policies which are currently on public exhibition until 29 August 2021.


    Councillor and Staff Interaction Policy

    The draft Councillor and Staff Interaction Policy aims to establish a framework by which councillors can access the information they need to perform their civic functions and promote positive and respectful interactions between councillors and staff.


    Social Media Policy

    The draft Social Media Policy has been developed ensure there are clear standards of conduct for all council officials who use social media in their official capacity.


    Media Policy

    The draft Media Policy aims to clearly identify Council’s authorised spokespersons, promote positive media relationships and support a coordinated, professional and consistent approach to media liaison.


    All three policies have been placed on public exhibition from 16 July to 29 August 2021 to allow plenty of time for submissions to be received prior to the local government election scheduled for 4 September 2021.

    Reports outlining the submissions received and any required policy amendments will be tabled for adoption by the new Council.

    LEARN MORE AND HAVE YOUR SAY

    • All draft policies and their associated Council reports can be viewed online in the Document Library or in printed format at the Civic Centre and Council libraries.
    • To make a submission complete an online form, email mail@wsc.nsw.gov.au or write to Wingecarribee Shire Council, PO Box 141, Moss Vale 2577.
    • All submissions must be received by midnight Sunday 29 August 2021.
    • Ask us a question or contact the Corporate Strategy and Governance Team on 02 4868 0888.
Page last updated: 17 Jun 2022, 09:47 AM